Australian High Commission
New Zealand

Vacancies

 

AGENCY

Department of Foreign Affairs and Trade

POSITION NUMBER

WN004

POSITION TITLE

Property Manager

CLASSIFICATION

LE5

SECTION

Property

REPORTS TO (TITLE)

Second Secretary and Consul

Salary

NZD$95,800.08

 

This employment opportunity is an extension of a previously advertised position.  Previous applicants need not apply.

 

About The Department of Foreign Affairs and Trade (Amend for each agency)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally.  This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.  The department provides foreign, trade and development policy advice to the Australian Government.  DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The Property Manager position oversees the provision of property services including property related projects at the High Commission and staff residences.  This position also manages the leasing of residential properties, procurement and contract management of property related services, transport plans and office set-up for official visits, manages budgets, and supervision of staff.  A key focus of the role is the co-ordination and interaction with internal and external partners and suppliers to ensure properties are functional and able to operate effectively.

 

Key responsibilities of the position include but are not limited to:

  • Manage property portfolio of the Australian High Commission including office (chancery), official residence and leased residential

  • Developing and maintaining a positive client relationship – Client facing and involved in operational meetings and strategic discussions.

 

Chancery and Official Residence:

  • Ensure preventative maintenance schedules are prepared and maintenance undertaken on tenant related equipment as required

  • Day to day liaison with maintenance contractors, including fault reporting and facilitating and supervising access.

  • Manage property service-related contracts (gardening, cleaning, utilities, and essential services contracts).

  • Provide furniture and fittings purchasing and inventory management services

 

Leased Residential

  • Manage leases: negotiate new leases, undertake lease renewals, and rent reviews, audit operating expenses associated with net leases, ensure lease liabilities are controlled, and lease terminations

  • Arrange electrical safety and security checks of selected properties

  • Ensure entry / exit property inspections have been undertaken

  • Liaise with landlords as tenant representative on significant maintenance issues

  • Furniture and Fittings purchasing and inventory management services

 

Finance and Logistics

  • Prepare and manage tender processes (in line with Government policy and procedures)

  • Delivering on strategic asset management plans providing advice on the life cycle of assets, renewals, and disposal

  • Leading and supporting the team responsible for the delivery of corporate facilities, event management set-up, off-site office set-up for official visits, fleet management including transport plans for official visits, and mail room services.

  • Effective financial analysis and financial management – review and approval of invoices

  • Assist with preparation, review, and test of crisis action plans (business continuity planning).

  • Supervise Property Admin Assistant (Driver)

  • Conduct quarterly reviews of the Post WHS Risk Register, update the register as required, apply risk mitigation measures, and present findings to management and post committees.

  • Review, update and distribute emergency procedures to staff, ensure building wardens are trained on procedures and use of equipment and coordinate bi-annual drills.

  • Develop and manage parking and vehicle management plans for AHC functions in consultation with the Public Affairs team as required.

  • Other duties as directed.

 

Core Capabilities

  • Demonstrated experience managing property through its life cycle, procurement, and maintenance

  • Critical thinking and analysis skills to help our team get the most from our property portfolio

  • Well demonstrated negotiation and influencing skills

  • Mentoring and supporting the facilities management team

  • A customer service focus with a passion for people and property

  • A desire to work with clients to achieve the best result for all

  • Excellent communication skills

  • Highly motivated and self sufficient

  • Excellent time management and a strength in administration and organisational skills

  • Strong computer skills and the ability to pick up new systems easily

  • The ability to take initiative and multitask

 

As a senior professional in our team, you will be someone who leads by example and contributes to a culture of transparency and collaboration.

 

 

What we offer the Successful candidate

  • Annual salary NZD$95,800.08 plus KiwiSaver employer contribution equivalent to 6% of salary.

  • Performance rewards

  • Full-time hours – 37.5 hours per week

  • Complimentary use of the staff gym, squash court and comprehensive leave entitlements.

  • A great team environment.

 

How to Apply

Applications including a one-page pitch and maximum two-page CV should be emailed to [email protected].

A merit list will be created and used for future vacancies.

Applications close NZT 10am, 04 July 2024

 

 

Australian High Commission Wellington

 

The Australian High Commission is the official representative of the Australian Government in New Zealand. We provide a range of services to the public, including consular and passport services. We also act on behalf of various Australian Government authorities by representing Australia's interests to local, regional, and multilateral government and business organisations in New Zealand.

 

Employment at the High Commission in Wellington is based on merit.  To be eligible for selection, all candidates must satisfy the essential job requirements and meet any security clearance conditions. A selection committee is often – but not always – used where a number of candidates are to be assessed . A list of suitable candidates may be established whenever the High Commission completes a selection process.

The Recruitment and Selection Process

All positions advertised at the Australian High Commission, Wellington have a job description setting out the responsibilities and tasks of the job and the key competencies, skills, and/or qualifications required to perform in the position.

Resumes are reviewed based on the applicant’s skills, qualifications, and relative suitability to the role. Those applicants considered most suitable may be contacted for interview.

A selection committee may be established to assess applicants against the requirements of the job. There are no restrictions on the way in which applicants are assessed but they must be compared fairly.  Examples of ways to gather information about the suitability of an applicant include, but are not limited to:

  • Requesting a CV and/or a written application

  • Asking applicants to address specific requirements of the job, or make a ‘pitch’ – written or by video

  • Conducting interviews face to face or via video

  • Written or verbal testing, including psychological or aptitude testing

  • Seeking example of past work

  • Contacting referees.   

Overseas Applicants, Please Note the Following

The Australian High Commission in Wellington does not sponsor applicants for New Zealand work visas.

The Australian High Commission will not be responsible for the cost of relocation, nor the return of the staff member and family to their country of origin at the end of the contract. All relocation costs are at the expense of the officer, including travel, personal effects, and accommodation in New Zealand.