Australian High Commission
New Zealand
Cook Islands and Niue

Public Affairs and Events Coordinator

Public Affairs & Events Co-ordinator

Salary NZ$53,123

plus Kiwisaver employer contribution equivalent

to 6% of salary

 

Showcase your high quality organisational abilities and excellent interpersonal skills in a key role as a Public Affairs and Events Co-ordinator in Australia's closest bilateral relationship. Supporting Australia’s diplomatic efforts in New Zealand, you will work with the Public Affairs Manager to develop and implement our public affairs program, organise high profile events, manage the official social media accounts and website, respond to public enquiries, and liaise with cultural, media, business and sporting contacts. 

This role will suit a dynamic and flexible team player who can manage different roles and priorities and take a positive approach in supporting the core business of the team. 

 

Duties:

·            Manage official social media accounts including pitching ideas and creating content;   

·            Co-ordinate social media campaigns;

·            Liaise with public diplomacy stakeholders, including assisting with processing funding requests, researching     applications and making recommendations;

·            Co-ordinate and manage official events, including liaising with sponsors and service providers, management of guest lists, development of theming, and event logistics;

·            Respond to public enquiries and maintain website to provide up-to-date information;

·            Workplace Diversity Officer and co-ordinate diversity activities in the office;

·            Provide quarterly diversity reporting back to Canberra;

·            Organise print and digital subscriptions and arrangement of transcripts of New Zealand media;

·            Assist media arrangements for ministerial visits;

·            Provide administrative support, including maintenance of the contacts database and other research tasks; and

·            Provide support to Public Affairs Manager as required.

      

Skills and Knowledge:

·            Experience across social media and digital channels and relevant tools.

·            Strong administration skills and a keen eye for detail.

·            A passion for event administration, logistics and execution.

·            Excellent client service to both internal clients and members of the public.

·            Flexible and reliable team player with an ability to work independently and effectively, as well as a willingness to learn.

·            Demonstrate initiative and self-direction in managing conflicting deadlines.

·            High standards of security and confidentiality.

 

Full Description

Agency

Department of Foreign Affairs and Trade

Position Number

PNWN007

Title

Public Affairs & Events Co-ordinator

Classification

LE3

Post

Australian High Commission, Wellington

Supervisor

Public Affairs Manager

About the Agency/Department of Foreign Affairs and Trade (DFAT)

The role of DFAT is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive co-ordination of Australia’s pursuit of global, regional and bilateral interests.

 

The key responsibilities of the position include, but are not limited to:

·           Manage post’s official Facebook and Twitter accounts, pitching ideas and creating content, co-ordinating social media campaigns and supporting the High Commission’s efforts to increase engagement.  

·           Liaise with public diplomacy stakeholders, including assisting with processing funding requests, researching applications, making recommendations to the relevant manager and Department in the Public Diplomacy Branch in Canberra, and communicating with applicants.

·           Co-ordinate AHC events, including liaising with sponsors and service providers, management of guest lists, development of theming, and event logistics.

·           Manage post’s relations with the public, including responding to public enquiries, ensuring information is accessible and easy to understand.

·           Co-ordinate post’s workplace diversity activities, taking into account the wider Public Affairs calendar and post priority areas, and complete quarterly workplace diversity reporting.

·           Maintain post’s website, including the development of answers to FAQs, updates and general management.

·           Co-ordinate the High Commission’s monitoring of New Zealand media, including management of print and digital subscriptions, and arrangement of transcripts.

·           Assist with media arrangements for ministerial visits.

·           Provide administrative support, including maintenance of the contacts database and other    research tasks.

·           Provide support to Public Affairs Manager as required.

 

Hours are full time (37.5hrs per week) in a modern office in Thorndon with complimentary gym and squash court and comprehensive leave entitlements.  Some after-hours work is also required to support official events.

You will be required to handle confidential information and will be required to undergo a security and police check.  A full New Zealand drivers licence is essential.

 

To Apply

Applications including a one page pitch and CV of no more than three pages should be forwarded by Friday 25 January 2019, 4pm NZ time to ahcwltn.recruitment@dfat.gov.au

Additional application information can be found here.